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The science behind optimizing a productive work environment

Mar04
by Sindy Cator on March 4, 2014 at 5:21 pm
Posted In: Analysis and Opinion, Around the Web, Entrepreneur, How-To's, LifeHacks

organized desk 520x245 The science behind optimizing a productive work environment

This post originally appeared on the Buffer blog and is republished with permission.


I’ve written how creativity works in the brain before, and I found it really useful to understand this process. Or, I should say, multiple processes.

There’s so much going on in the brain during creativity that science is still trying to pin down exactly how it all works.

What we do know is which three parts of the brain work together to help us create and come up with new ideas:

The Attentional Control Network helps us with laser focus on a particular task. It’s the one that we activate when we need to concentrate on complicated problems or pay attention to a task like reading or listening to a talk.

The Imagination Network as you might have guessed, is used for things like imagining future scenarios and remembering things that happened in the past. This network helps us to construct mental images when we’re engaged in these activities.

The Attentional Flexibility Network has the important role of monitoring what’s going on around us, as well as inside our brains, and switching between the Imagination Network and Attentional Control for us.

You can see the Attentional Control Network (in green) and the Imagination Network (in red) in the image below.

brain 520x379 The science behind optimizing a productive work environment

Understanding how important connections are to creativity has also made a difference to how I try to generate new ideas. Once we have a lot of knowledge, we need to spend time making connections between it all—this is where creativity comes in.

I’ve shared some ideas in my previous post about creativity to help you come up with new ideas, such as putting yourself in challenging situations, criticizing your own ideas and being open to having lots of (bad) ideas in order to find just a few great ones—something Seth Godin is a fan of:

Someone asked me where I get all my good ideas, explaining that it takes him a month or two to come up with one and I seem to have more than that. I asked him how many bad ideas he has every month. He paused and said, “none.”

These tips are handy, but I’ve found that my environment makes a big difference to how productive I am, and how easily I can brainstorm new, creative ideas.

It turns out, environmental factors like noise levels, temperature and lighting can make a big difference to how creative we are. Here’s what the research says about setting up your environment for optimal levels of creativity.

Sound — ambient noise levels are best for creativity

As I found in my research on how music affects the brain, loud music is not necessarily the best option for creative work.

Far from blasting music through out headphones, it turns out that a moderate noise level is the sweet spot for creativity. Ambient noise gets our creative juices flowing unlike silence, and doesn’t put us off the way high levels of noise do.

Here’s how it works: moderate noise levels increase processing difficulty which promotes abstract processing, leading to higher creativity. Or, in other words, when we struggle just enough to process things as we normally would, we resort to more creative approaches.

In high noise levels, our creative thinking is impaired because we’re overwhelmed and struggle to process information efficiently. I know I’ve felt this when it’s lunchtime in my co-working space, or my neighbors are renovating their apartment while I’m trying to work.

A University of Chicago study found that ambient noise was the optimal level for creativity, whereas extreme quiet sharpens our focus, making it hard for us to think creatively.

Another study about ambient noise showed that when it comes to being distracted by the conversations of others, phone calls where we can only hear one side of the conversation are the worst offenders.

After a survey showed that up to 82 percent of people find overhearing cellphone conversations annoying, Veronica Galván, a cognitive psychologist at the University of San Diego, looked into why these are so distracting.

In the study, participants completed puzzles while they overheard either one side of a mundane phone conversation or an entire conversation as it took place between two people in the room.

Those who heard the one-sided phone conversation found it more distracting than those who heard both people speaking. They also remembered more of the conversation, showing that it had grabbed their attention.

So if you’re heading to a co-working space, open office or coffee shop to get some work done, keep in mind that phone conversations will dampen your creativity.

In case your local coffee shop doesn’t have the optimal level of noise to get your creative juices flowing, there are a few tools available to bring that ambient café sound to your desk:

Screen Shot 2014 02 11 at 12.11.28 pm 730x372 The science behind optimizing a productive work environment

  • Coffitivity
  • CODING.FM
  • Soundrown
  • Focus@Will

Screen Shot 2014 02 11 at 12.11.49 pm 730x215 The science behind optimizing a productive work environment

And for those who enjoy the relaxing sounds of nature to work in, try these:

  • Jazz and Rain
  • Rainy Mood
  • Thunderspace

Temperature — keep your office warm

A study from Cornell University tested different office temperatures at a large Florida insurance company and found the following:

When temperatures were low (68 degrees or 20 degrees Celsius) employees made 44% more mistakes than at optimal room temperature (77 degrees or 25 degrees Celsius).

The problem isn’t just being uncomfortable in cold temperatures, but rather that you are more distracted. If you are feeling cold, you are using a substantial amount of your energy to simply keep warm.

Thus, a lot less energy goes towards concentration on creative work.

Increasing the temperature in your office, adding more clothing layers or bringing a portable heater to work could make all the difference when it comes to increasing your creativity. Be careful not to make it too warm though, as being hot decreases productivity as much as being cold does:

prodtemp The science behind optimizing a productive work environment

Lighting — turn down the lights for more creativity

An important point to remember when you’re optimizing for creativity is that the process of creative work goes through different stages. When I’m editing a blog post, for instance, I’m less worried about generating creative ideas than I am when I’m brainstorming topics or mapping out the structure of a post.

So optimizing your environment could call for different situations depending on the phase of work—e.g. remember how I mentioned earlier than silence is best for concentration?

When it comes to lighting, keeping the lights down low can be beneficial for generating creative ideas, though you might want to adjust the brightness when you need to focus at a later stage of your work! This infographic from PayScale has some tips on lighting for productivity:

Screen Shot 2014 02 12 at 10.54.01 am The science behind optimizing a productive work environment

Research published in the Journal of Environmental Psychology looked at the difference in creativity levels in brightly-lit and dimly-lit environments over six studies.

The research found that dim lighting helps us to feel less constrained and free to explore and take risks. Two of the studies tested this feeling in particular, and found that “darkness elicits a feeling of being free from constraints and triggers a risky, explorative processing style.”

So when you’re gearing up for a brainstorming session, try turning down the lights before you get started.

Space — keep a separate, messy desk

One of my favorite talks about creativity is this one by John Cleese. I can’t think of many people more suited to speaking on this topic, and he doesn’t disappoint.

One of the main points John makes is that your creativity is like a tortoise: It pokes its head out nervously to ensure the environment is safe before it fully emerges. Your creativity won’t show up when you’re nervous or stressed, busy or surrounded by hustle and bustle. It’s a very particular kind of thinking.

John says to help your “tortoise mind” emerge, you need to create an oasis for it, amongst the craziness of modern life, where it feels safe:

You can’t become playful, and therefore creative, if you’re under your usual pressures.

Removing yourself from your normal work environment—i.e. your “busy” space—to a free, creative space sends a signal to your brain. And if you do this consistently, your tortoise brain will learn to recognize the place as a safety zone for creative thinking.

If you can, add the suggestions of optimal temperature, lighting and noise levels to your creative space, and do your “busy work” elsewhere.

Research has shown that a messy space is more conducive to creativity than a tidy one, so separating your clean and tidy work desk and a messy creative space could be optimal for switching between the two modes of work.

Writer Austin Kleon does exactly this in his work space, with one analog desk for creative work and one digital desk for “busy” work:

office The science behind optimizing a productive work environment

Have you tried any of these tips already, or do you have some of your own? Let us know your experience in the comments.

Top image credit: Things Organized Neatly 

└ Tags: syndicated
a couple of laughzillas on a blue diamond background

Topspin acquired by Beats Music, says ArtistLink integrations with Spotify and MTV won’t be affected

Mar04
by Sindy Cator on March 4, 2014 at 5:05 pm
Posted In: Around the Web, Insider

headphones 786x305 520x245 Topspin acquired by Beats Music, says ArtistLink integrations with Spotify and MTV wont be affected

Beats Music announced its acquisition of Topspin today, a marketing firm that helps artists promote and sell their music, merchandise and concert tickets on the Web and through streaming services such as Spotify.

Customizable stores and marketing widgets created with Topspin are managed through the Topspin Platform, although it’s also branched out into targeted advertizing with an exclusive network called ArtistLink. Most recently, this has enabled artists to sell merchandise directly through their artist page on Spotify and promote their work through MTV and Beats Music.

Topspin said it will continue to operate both ArtistLink and its Topspin Platform for the time being. Beats Music will further integrate ArtistLink with its own music streaming service and then look for a “strategic partner” to manage the various email and commerce elements of the Topspin Platform.

The acquisition could be seen as a move to help Beats Music differentiate from its competitors such as Rdio, Spotify and Deezer. Topspin said that its ArtistLink services for both Spotify and MTV will carry on as normal after the acquisition, although there was no guarantee for further down the road. “There will also be no changes to ArtistLink’s Promo Exchange or advertising service,” it said.

➤ Beats Music / Topspin

Top Image Credit: Shutterstock

└ Tags: syndicated
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F-Secure: Android accounted for 97% of all mobile malware in 2013, but only 0.1% of those were on Google Play

Mar04
by Sindy Cator on March 4, 2014 at 4:00 pm
Posted In: Around the Web, Google, Insider

118420 8571 520x245 F Secure: Android accounted for 97% of all mobile malware in 2013, but only 0.1% of those were on Google Play

Back in 2012, Android accounted for 79 percent of all mobile malware. Last year, that number has ballooned even further to 97 percent.

Both those data points come from security firm F-Secure, which today released its 40-page Threat Report for the second half of 2013. Here is how bad the situation has become:

mobile threats 2013 f secure F Secure: Android accounted for 97% of all mobile malware in 2013, but only 0.1% of those were on Google Play

More specifically, Android malware rose from 238 threats in 2012 to 804 new families and variants in 2013. Apart from Symbian, F-Secure found no new threats for other mobile platforms last year.

That being said, it’s worth examining what this means to the average Android users. Here are two points F-Secure underlined:

  • Android threats are primarily a non-US problem — Of the top 10 countries reporting Android malware detections to F-Secure’s systems in the second half of 2013, 75 percent of the reports originated from Saudi Arabia and India; in comparison, the five European countries in the list combined only accounted for a little over 15 percent of reported detections.
  • Despite the extreme focus of malware authors on the Android platform, F-Secure believes it would be incorrect to say that “Google hasn’t been actively making efforts to increase the security of the Android platform.”

You can see the first point broken down by country below. Aside from Saudi Arabia and India, the US and Finland were the next big targets with 5 percent of reports coming from each, followed by many more European countries.

mobile threats 2013 country breakdown F Secure: Android accounted for 97% of all mobile malware in 2013, but only 0.1% of those were on Google Play

The second point is worth expanding on. We already know that third-party app stores are the most likely sources of mobile malware. How dire is the situation? F-Secure did the following to try and answer the quesiton:

To roughly gauge how exposed a user would be to malware when browsing these markets, we counted the number of malware found in the samples we received originating from the store and compared that to the total number of samples from the same source. We counted only unique, discrete samples, so multiple samples of a unique malware were only counted once.

For the top four stores (Anzhi, Mumayi, Baidu and eoeMarket), which all cater to the mainland Chinese user population that has restricted access to Google Play, less than 10 percent of the samples were identified as malicious. That’s still a worrying figure, but of all the markets, the one with the highest percentage of malware was Android159, with 33.3 percent of samples classified as malware.

At the very bottom of the list was Google Play itself, with the lowest percentage of malware in the gathered samples: 0.1 percent. F-Secure also noted that “the Play Store is most likely to promptly remove nefarious applications, so malware encountered there tends to have a short shelf life.”

While that’s great news for most Android users, it means Google needs to work on bringing the Play Store to more and more markets and doing the best it can to ensure more Android devices are certified to use it. The company should do so not just because it gets a cut from app sales, but because it will make life harder for Android malware writers.

See also – Scammers take advantage of Flappy Bird’s death to push Android malware and First Android bootkit malware spotted; reportedly found on over 350,000 mobile devices, most in China

Top Image Credit: George Crux

└ Tags: syndicated
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HBO GO lands on the PlayStation 3, Sony ‘working diligently’ on PlayStation 4 version

Mar04
by Sindy Cator on March 4, 2014 at 3:55 pm
Posted In: Apps, Around the Web, Product Launches

Despite selling over 6 million PlayStation 4 consoles worldwide, Sony is still supporting the PlayStation 3 with new software and video games.

Today, owners of the ageing console in the US will be able to download a new HBO GO app to stream shows such as True Detective, Boardwalk Empire and Game of Thrones. It’s been a long time coming – HBO GO launched on the Xbox 360 in March 2012 – but a welcome addition nonetheless. Many use the PlayStation 3 as an entertainment hub for streaming services such as Netflix, so the addition of HBO GO will only add to its usefulness in the living room.

12917263384 e80f93c896 z HBO GO lands on the PlayStation 3, Sony working diligently on PlayStation 4 version

If you’re one of the 6 million that’s invested in a PlayStation 4, you’ll have to wait a little longer. Sony said it’s “working diligently” with HBO to launch a HBO GO app on the next-gen system, but stopped short of giving any firm release dates. If it’s any consolation, the Xbox One doesn’t have a HBO GO app either.

➤ PlayStation Blog (Via Polygon)

Image Credit: Alex Grimm/Getty Images

└ Tags: media, syndicated
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Microsoft aims for the Minecraft market as Project Spark global beta arrives on the Xbox One

Mar04
by Sindy Cator on March 4, 2014 at 3:30 pm
Posted In: Around the Web, Product Updates

Microsoft is offering Xbox One owners the chance to enroll in a beta program for Project Spark, a free-to-play title that lets players create their own worlds and personalized gameplay scenarios.

Developer Team Dakota launched an initial beta program for Windows 8.1 in December last year, quickly receiving over 250,000 registrations. The final game will be cross-platform though, allowing players to start a creation on their PC and then add the finishing touches on their Xbox One. To that end, Team Dakota is broadening the beta today so that it can receive more feedback and tweak the final build, which is expected to go on sale this year.

The game takes inspiration from LittleBigPlanet, Minecraft and Disney Infinity, with pre-generated content that users can unlock or tweak for their own levels. The visual style lies somewhere between Lord of the Rings and the Fable franchise from Lionhead Studios, which should give it a broad appeal.

You can sign up for the Project Spark beta here. Microsoft says Windows 8.1 testers should receive access to the Xbox One version automatically.

Read Next: Xbox One review: A multimedia extravaganza that also plays games

➤ Xbox News

└ Tags: microsoft, syndicated
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